MSC Mediterranean Shipping Company is currently ranked the top carrier in the world. We are a global business engaged in the shipping and logistics sector. Present in 155 countries, MSC facilitates international trade between the world’s major economies, and among emerging markets across all continents.

Founded in 1970 and headquartered in Geneva, Switzerland, since 1978, MSC is a privately-owned organization driven by the Aponte family. A world leader in container shipping, MSC has evolved from a one vessel operation into a globally respected business with a fleet of 1,000 vessels and 200,000 employees.

MSC delivers goods and services to local communities, customers, and international business partners. With access to an integrated global network of road, rail and sea transport resources, the company prides itself on delivering global service with local knowledge.

Through a network of 675 offices, MSC ensures that shippers can talk directly to our representatives, as well as using a variety of e-business solutions for digitalized cargo bookings. Responding to the needs of our customers, MSC is a major driving force behind the evolution of smart containers in our industry, helping to set the standards for digital shipping.

MSC calls at 520 ports on 300 trade routes, carrying some 30 million TEU (twenty-foot equivalent units) annually, via a modern fleet, equipped with the latest green technologies.

Over the years, MSC has diversified its activities to include overland transportation, logistics and a growing portfolio of port terminal investments. Today, our focus remains true to our roots, and we continue to build and retaining long-term trusted partnerships with customers of all size and scale.

Working days: 3 days per week, from Tuesday to Thursday
Working hours: 9am to 5pm
Contract duration: Immediate till end December 2026

Key Responsibilities

• Support daily administrative operations to ensure the office runs smoothly and efficiently.
• Provide and facilitate an interactive platform for pantry food and beverage ideas to encourage staff participation and improve pantry offerings.
• Plan and coordinate simple, engaging pantry activities or fun games during lunchtime to promote employee interaction and office morale.
• Assist in sourcing and comparing vendor quotations to support the preparation of the Administrative Budget 2027.
• Coordinate administrative purchases, including obtaining quotations, processing requests, and following up with vendors and internal stakeholders.
• Manage and update office welcome screen content to ensure timely, accurate, and engaging communication for staff and visitors.
• Provide office maintenance support, including coordinating servicing or replacement of office equipment and amenities such as air purifiers and other workplace facilities.
• Assist in identifying and implementing office improvement ideas to enhance workplace functionality, efficiency, and employee experience.
• Support the planning, logistics, and execution of office webinars, staff events, and internal engagement activities.
• Coordinate with vendors, building management, and internal teams on administrative matters, delivery arrangements, maintenance requests, and event support.
• Maintain proper records, documentation, and tracking for purchases, quotations, administrative requests, and office initiatives.
• Ensure adherence to workplace safety policies, procedures, and safety rules within the office.
• Perform other related administrative and coordination duties as assigned.

Requirements:

• Diploma or Bachelor's Degree in Business Administration or a related discipline.
• Relevant experience in administrative and secretarial support
• Experience supporting two or more managers/officers will be advantageous.
• Proficient in Microsoft Office applications, particularly Word, Excel, and PowerPoint.
• Familiarity with HRIS, Travel booking, or equivalent platforms will be advantageous.